The current By-Laws were revised and adopted on 17 Oct 2011.
In early 2017, the Board conducted a By-Laws review and proposed changes. The proposed By-Laws have been submitted to the Federation of Genealogical Societies By-Laws Review Committee for their comments. A final version will be presented to our society membership in November for approval.
THE KINSEEKERS GENEALOGICAL SOCIETY OF LAKE COUNTY
Article I - Name
The name of this Society shall be the Kinseekers Genealogical Society of Lake County, Florida, hereinafter known in these By-laws as the Society.
Article II - Objectives
The Society objectives are to:
A. Promote and stimulate knowledge and interest in the study of genealogy, to provide an opportunity for exchange of information among members, to provide educational programs and workshops, and to assist members in genealogical research.
B. Identify and preserve in the Society's files, genealogical and historical items.
C. Operate as a non-profit society; no Society funds shall benefit any member.
Article III - Membership
A. Membership in the Kinseekers Genealogical Society shall be open to anyone with an interest in and willingness to serve the genealogical interests of the Society.
B. No person shall be excluded from membership because of race, color, creed, sex, national or ethnic origin, sexual orientation, physical or mental disability.
C. Each member in good standing shall be entitled to participate in all Society functions and vote on all matters that come before the membership; a member is in good standing is one who has paid the current year's dues.
D. The Term of Membership shall be on a calendar year basis, from January 1 through December 31.
E. Membership shall be terminated upon receipt of a written resignation, or without further notice when dues remain unpaid on March 31; a terminated member may be reinstated at any time by payment of current dues.
Article IV - Dues
A. Society Membership Dues are recommended by the Board, approved by the Society, and are defined in the Society’s Standing Rules.
B. Dues shall be payable upon joining the Society and annually thereafter; those joining in July through December shall pay half-year dues.
C. Joint membership may be conferred on husband and wife who pay reduced annual dues as defined in A above, and shall receive a single subscription to Society Publications.
Article V - Member Meetings
A. Regular membership meetings shall be held the third Monday of each month; the summer months may be excepted by the Society and/or the Board of Directors.
B. An Annual Member Business Meeting and Social shall be held as determined by the Board of Directors and/or the Society.
Article VI - Special Interest Groups (SIGs)
A. Are a subset of the Society membership that have a special interest in a unique genealogy or related area; SIGs shall be encouraged by Society, and may be organized as warranted.
B. SIG members must be members of Kinseekers, or of an approved reciprocating sister society.
C. SIGs must be approved by the Board of Directors, as well as any genealogical products they produce, which shall be offered to the Editor of Kinseekers Quarterly for publication.
Article VII - Officers & Directors
A. The officers of the Society shall be President, First Vice President, Second Vice President, Secretary, and Treasurer; and the Directors defined in Article XI below.
B. Officers and directors shall be elected for two (2) years. No Officer may serve for more than one (1) term consecutively in the same office (except for the offices of Secretary and/or Treasurer, who may hold those offices as long as the membership desires).
C. No Director shall serve more than two (2) terms consecutively; however, the Board may waive this requirement for any positions where there is no nominee and the incumbent is willing to continue serving.
D. Shall attend and participate in all Member and Board meetings; should any officer fail to attend regular membership meetings for three successive months or two consecutive Board Meetings, without acceptable reason, that office shall be declared vacant.
Article VIII - Elections
Section 1. Nominating Committee
A. A Nominating Committee consisting of three members in good standing is to be appointed by the President and approved by the Board in September of odd numbered years.
B. The slate of officers shall consist of one candidate for each office, and is to be presented at the November meeting; nominations shall be accepted from the floor at that election.
Section 2. Election of officers:
A. If at the regular November meeting, there are no nominations from the floor, the President may direct the Secretary to cast one vote for the entire slate.
B. In the event that there is more than one nominee for any office, voting shall be done by ballot, which shall be decided by a simple majority of members present and voting.
Section 3. Installation: Officers shall be installed at the January meeting of even numbered years.
Section 4. Resignation: The president shall fill all officer vacancies by appointment, which shall be subject to membership approval.
Article IX - Officer Duties
Section 1. The President shall:
A. Provide inspirational leadership to the Society.
B. Maintain, or cause to be maintained within the Society, an accurate and up to date computerized membership roster.
C. Preside at all meetings of the Society and of the Board of Directors.
D. Be an ex-officio member of all committees except the Nominating Committee.
E. Be authorized to sign checks drawn on the Society's Bank account.
F. Make appointments to fill all vacancies.
Section 2. The First Vice President shall:
A. Be offered first opportunity to ascend to the office of the President should the President no longer wish or be able to fulfill the duties of the President.
B. Preside in the absence of the President.
C. Assist the President when called upon.
D. Appoint a Membership Committee and serve as its Chair; this committee shall report to the Secretary any pertinent information concerning the Society's members.
E. Record attendance at the Society meetings, and
F. Maintain the membership Name Tags.
Section 3. The Second Vice President shall:
A. Be offered the opportunity to ascend to the office of the President or 1st Vice-President should either of these positions become vacant.
B. Preside in the absence of the President and the First Vice President.
C. Serve as Chair of the Program Committee; appoint committee members to assist in educational program planning, seminars, and SIG programs.
D. Ensure that a viable and interesting program be presented at each meeting.
Section 4. The Secretary shall:
A. Keep minutes of the Society and Board of Directors business meetings; present, if called upon, the minutes of these meetings.
B. Maintain a file of all correspondence, business and member meetings, and other Society activities.
C. Present pertinent correspondence at the regular business meetings and at the Board of Directors meetings.
Section 5. The Treasurer shall:
A. Receive all funds of the Society, and shall deposit them in Society bank account.
B. Disburse these funds as directed by the Board, or as designated in the approved budget.
C. Submit an Annual Financial Report at the Annual Member Business Meeting; said report shall be subject to an audit arranged by the Board of Directors.
D. Prepare an annual budget, which is subject to approval by the Board of Directors.
E. Collect Society mail from the Post Office Box and distribute it to the appropriate persons; ensure that the Society follows correct PO Box procedures (an assistant may be appointed, or other officers or directors may also serve this duty).
Section 6. The President, First Vice President, and the Treasurer shall be authorized to sign checks.
Article X - The Board of Directors
The Kinseekers Board of Directors shall:
A. Consist of the elected officers of the Society, the Immediate Past President, and the elected Program Area Directors outlined in XI below.
B. Meet as specified in the Society's Standing Rules; each officer and director position shall have one vote.
C. Approve a budget that is presented at the Annual Member Business meeting.
D. Appoint an Audit Committee who shall conduct an annual audit of the Society funds; the fiscal year shall be January 1 through December 31, with the Audit Committee report to be given no later than February.
E. Approve all expenditures not provided for in the budget; however, all expenditures over $100.00 shall require Board approval.
Article XI - Program Directors and their areas of responsibility
A. The Special Interest Group Director shall be responsible for providing leadership in developing and maintaining a viable Society Special Interest Group program that is in concert with member wishes, assuring that SIG Leaders are consoled in the overall management and conduct of their respective SIG programs, and adequately represent these SIG programs and their needs to the Board of Directors.
B. The Web Director shall gather relevant Society and Genealogy information and post to the Society's web site, and shall provide all passwords, addresses, etc., to the President at the December Board meeting.
C. The Newsletter Director shall gather, edit, write, and distribute a quarterly newsletter, The Kinseekers Quarterly.
D. The Library Liaison Director shall enhance relations and coordinate activities between the Society and the Leesburg Public Library, and to extent feasible, all Lake County Libraries.
E. The Public Relations Director shall publicize the Society's activities through newspaper and other media.
F. The Historian-Archives Director shall maintain the Society Historian-Archives with copies of newspaper articles, pictures, previous years membership lists, etc., and be the custodian of the Society's Archives.
G. The Ancestor Charts Director shall collect Ancestor Charts from each member and file these in the Society's Files, and shall maintain an alphabetical index of member surnames.
H. The Local Research Director shall respond to queries received concerning residents of the Lake County and parent counties, and develop and implement a plan to best respond to these requests.
I. The Social Director shall organize and carry out all social activities of the Society.
Article XII - Committees
The President may appoint, with the approval of the Board of Directors, Committees and their Chairs for the length of time deemed necessary to meet any special needs of the Society.
Article XIII. - Quorum
A quorum for a membership meeting shall consist of four (4) Officers/Directors and nine (9) total members; a quorum for a Board Meeting shall consist of five (5) Board members. Voting shall be decided by a majority of the members present and voting.
Article XIV - Amendments to the By-Laws
A. Amendments to these By-Laws may be offered by the Board of Directors, a By-Laws Committee, or any member; proposed changes shall be submitted in writing to Board of Directors.
B. A notice of any proposed change in the By-Laws shall be provided to all members in advance of the meeting at which the change is to be voted upon (this may be waived at the Annual Member Business Meeting).
C. Amendments to the By-Laws must be approved by a majority of the mPlease embers present and voting.
Article XV - Parliamentary Authority
The rules contained in Robert's Rules of Order Newly Revised shall govern the Society in all cases not covered by these By-Laws.
Article XVI - Dissolution
In the event of the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, after the satisfaction of all debts and liabilities. Assets will be transferred to a Lake County Friends of the Library organization for genealogy materials. The transfer of assets must begin within ninety (90) days and be completed within one year.
These By-Laws adopted October 17, 2011.
These By-Laws are being revised and will be presented to the membership at the next Annual Member Business Meeting