THE KINSEEKERS GENEALOGICAL SOCIETY OF LAKE COUNTY
Article I - Name
The name of this Society shall be the Kinseekers Genealogical Society of Lake County, Florida, hereinafter known in these By-laws as the Society.
Article II - Objectives
The Society objectives are to:
A. Promote and stimulate knowledge and interest in the study of genealogy, to provide an opportunity for exchange of information among members, to provide educational programs and workshops, and to assist members in genealogical research.
B. Identify and preserve in the Society's files, genealogical and historical items as applicable.
C. Operate as a non-profit society; no Society funds shall benefit any member.
Article III - Membership
A. Membership in the Kinseekers Genealogical Society shall be open to anyone with an interest in and willingness to serve the genealogical interests of the Society. No person shall be excluded from membership because of race, color, creed, sex, national or ethnic origin, sexual orientation, physical or mental disability.
B. Individual Member: Any individual who is eligible for membership and who has paid the annual dues.
C. Household Member: Any individual or immediate family member who is eligible for membership, who has paid the annual dues, and resides in the same household as an Individual Member is entitled to all the privileges of Individual Members.
D. Each member in good standing shall be entitled to participate in all Society functions and vote on all matters that come before the membership; a member in good standing is one who has paid the current year’s dues.
E. Term of Membership shall be for one calendar year, commencing with the receipt of dues.
F. Membership shall be terminated upon receipt of a written resignation, or without further notice when dues remain unpaid on February 28th; a terminated member may be reinstated at any time by payment of current dues.
Article IV - Dues
A. Society Membership Dues are recommended by the Board, approved by the Society, and are defined in the Society’s Standing Rules.
B. Dues are payable annually on or before January 1st and are delinquent if not paid by February 28th.
C. Members with delinquent dues shall lose their membership privileges. Such individuals may restore their membership privileges by the payment of said dues.
Article V - Member Meetings
A. Regular membership meetings shall be held the third Monday of each month; the summer months may be excepted by the Society and/or the Board of Directors.
B. An Annual Member Business Meeting shall be held as determined by the Board of Directors and/or the Society.
Article VI - Special Interest Groups (SIGs)
A. Are a subset of the Society membership that have a special interest in a unique genealogy or related area; SIGs shall be encouraged by Society, and may be organized as warranted.
B. SIG members must be members of Kinseekers, or of an board approved reciprocating sister society.
C. SIGs must be approved by the Board of Directors, as well as any genealogical products they produce, which shall be offered to the society website for publication.
Article VII - Officers
A. The officers of the Society shall be President, First Vice President, Secretary, and Treasurer. President and Vice President shall be voted for in odd years and Secretary and Treasurer in even years. Officers shall be elected for two (2) years. No officer may serve for more than one (1) term consecutively in the same office (except for the offices of Secretary and/or Treasurer, who may hold those offices as long as the membership desires).
B. Officers shall attend and participate in all Member and Board meetings; should any officer fail to attend regular membership meetings for three successive months or two consecutive Board Meetings, without acceptable reason, that office shall be declared vacant.
Article VIII - Elections
Section 1: Nominating Committee
A. Annually, in October the president shall appoint a Nominating Committee approved by the board to seek up to two qualified candidates for positions that will become vacant the following year. Candidates for the office must have been members in good standing for the six months immediately prior to the elections.
B. In November, nominations will be presented to the general membership. At this time, nominations will also be accepted from the floor.
C. In December, election of officers will be held at the general membership meeting. All nominees presented at the November meeting will be placed on the ballot and voted upon.
Section 2: Election of officers
A. In the event that there is more than one nominee for any office, voting shall be done by ballot, which shall be decided by a simple majority of members present and voting.
Section 3: Installation
A. Elected officers will begin their 2-year term on the first day of January of the calendar year immediately following the year of their election.
Section 4: Resignation
A. The president shall fill all officer vacancies by appointment with concurrence of the board.
Article IX - Officer Duties
A. President: Presides over Board of Directors and general membership meetings; appoints committees and directors with concurrence of the board; acts as central point of contact for the society.
B. Vice President: Assumes duties of President during his/her absence.
C. Secretary: Keeps minutes of Board and general membership meetings.
D. Treasurer: Deposits collected funds and fees; maintains financial records; disburses funds as needed.
E. For all officers: other duties as assigned in policies and procedures
Article X - Directors
A. Directors will be appointed by authority of the president with concurrence of the board in positions as needed.
B. Directors shall serve no more than two (2) terms consecutively; however, the Board may waive this requirement.
C. Directors will attend board meetings and will have voting privileges.
D. Directors shall perform duties assigned by the board and detailed in policies and procedures.
Article XI - The Board of Directors
The Kinseekers Board of Directors shall:
A. Consist of the elected officers of the Society, the Immediate Past President, and the Directors.
B. The board will meet quarterly and each officer and director position shall have one vote.
C. Approve a budget that is presented at the Annual Member Business meeting.
D. Appoint an Audit Committee who shall conduct an annual audit of the Society funds; the fiscal year shall be January 1 through December 31, with the Audit Committee report to be given no later than February.
E. Approve all expenditures not provided for in the budget; however, all expenditures over $100.00 shall require Board approval.
Article XII - Quorum
A. A quorum for a membership meeting shall consist of those members who are present.
B. A quorum for a Board Meeting shall be one (1) more than one half (1/2) of voting board members rounded up to the next whole number.
Article XIII - Amendments to the By-Laws
A. Amendments to these By-Laws may be offered by the Board of Directors, a By-Laws Committee, or any member; proposed changes shall be submitted in writing to Board of Directors.
B. A notice of any proposed change in the By-Laws shall be provided to all members in advance of the meeting at which the change is to be voted upon (this may be waived at the Annual Member Business Meeting).
C. Amendments to the By-Laws must be approved by a majority of the members present and voting.
XIV Parliamentary Authority
The rules contained in Robert’s Rules of Order Newly Revised shall govern the Society in all cases not covered by these By-Laws.
Article XV - Indemnification and Liability
No individual member or officer of the Society shall be held liable for debts, liabilities or obligations of the Society.
Article XVI - Dissolution
In the event of the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, after the satisfaction of all debts and liabilities. Assets will be transferred to a Lake County Friends of the Library organization for genealogy materials. The transfer of assets must begin within ninety (90) days and be completed within one year.
These By-Laws adopted (month, date, year)